FiledCompliance registry

You keep the file. The file should keep itself.

The deal, up front: forward every agency letter to one address. It comes back logged, dated and answered in plain words. When an inspector asks for history, you hand over one page instead of one drawer.

Written for the office manager or admin who is the compliance department, on top of the payroll, the scheduling and the phones.

Read a week of the registry
Wall mounted file sorter stuffed with manila folders beside a pinned permit notice in a fluorescent lit office
Illustrative generated photograph. No customer or employee is shown.

One week, logged

This is what the registry looks like when it is doing its job: short entries, hard dates, a stamp that says where each item stands.

DEMONSTRATION DATA

  1. MON MAR 2RECEIVED

    Fire marshal, re-inspection letter

    Two items from the January visit remain open. Registry reply: the corrective actions, the deadline of Mar 21, and the two photos to take before then.

  2. TUE MAR 3ANSWERED

    Sewer district, quarterly sampling result

    Within limits. No action. One line in the registry so the next inspector sees it was received and read.

  3. THU MAR 5RECEIVED

    Air permit, renewal window opens Apr 30

    Renewal form identified, fee amount confirmed, reminder set for Apr 1. The window will not close quietly.

  4. FRI MAR 6ANSWERED

    State labor, workplace poster update

    New poster required by Jun 1. Correct edition linked, print and post, initial the registry entry when done.

What we do, and what stays yours

We do

Read every notice the day it arrives. Answer with the action, the form and the date. Keep the registry current and exportable. Chase the deadline before it chases you.

We do not

Sign anything, represent you to an agency, or give legal advice. When a notice needs a lawyer or an engineer, the registry entry says so plainly.

Why an inspector likes it

Inspections go faster when the history is one page in date order instead of a drawer. Received, answered, closed, initialed. No show, just the record.

Why you will

The filing afternoon disappears. The renewal panic disappears. The question "did we ever respond to that letter" gets an answer in ten seconds.

Proposed pilot price

Registry, one site, every notice$149 / month
Back-capture of the current drawer, one time$250
First month review: if the registry caught nothing you did not already have handled, you stop paying and keep the file$0 risk

Proposed pricing for a pilot. This option is not yet on sale, see the status note below.

Where this sits in the plan: the weighted scorecard ranks the single-site compliance inbox sixth of ten, overall 3.59, decision: easy launch, price pressure. Queued behind the launch trio. This page is one of three design directions for that later test. See the scorecard and the roll-out plan.